Best Resignation Letter Format (+ Free Template Download)
A resignation letter is a formal notice and written notice of resignation to an employer. It informs the employer that the employee would like to be relieved of their job duties and responsibilities. An employee authors this formal letter after speaking with their boss or supervisor about the intent to exit their current position and employment.
Once the letter is submitted to the HR department, it is considered a formal notice. And the notice period or transition period begins, which normally lasts two weeks. During this time, the employee and the employer transfer duties and responsibilities to a new employee or colleague replacing the employee.
An exit interview is normally provided to an employee during their last day of employment. This provides the employee with the opportunity to give feedback to their employer and boss. The feedback usually consists of three to four bullet points of constructive ways to improve the position for the business.
When writing an official letter, consider the following:
- Inform the employer of the reason for resigning. Include professional reasons like a new job opportunity, better benefits or salary, needing to relocate, family illness, or personal health issues.
- Keep the note positive. Always share a fond memory with the employer and boss. Then thank the employer for the opportunity. This will keep a good relationship between the employer and the employee. And provide the employee with an opportunity to request a reference letter or recommendation letter for future employment purposes.
- Keep the letter short. A formal letter should only be 200 to 300 words. Use proper grammar and punctuation to make sure the note is impactful yet simple.
Once the letter is completed, submit the formal notification and letter to the HR department to keep on record.
Resignation Letter Format
The following resignation format should be followed when writing a resignation letter.
First Name / Last Name
January 1, 2020
Employer Contact Information
Manager’s Email Address
Salutation / Greeting
Dear Mr./Ms./Mrs. Last Name
State the notice of resignation and the date of which the resignation is effective (sometimes referred to as the end of employment date or effective date).
Thank the employer for the opportunities they have provided to you, the resigning employee. Highlight positive experiences with the employer.
End the resignation with a sincere thank you and offer to assist with the transition or train a new employee/colleague.
Sincerely or Respectfully yours.
Typed or Handwritten Signature.
Resignation Letter Template
Download this resignation letter template in Word format. Can be imported as a Google Doc. Instant download. No email required.Download Template
Below are resignation letters and free templates.
By Job Title
- Maternity Leave
- Board Resignation
- Personal Reasons
- New Job
- Better Salary and Benefits
- Hostile Work Environment
- Unhappy with Management
- Unfair Treatment
- Health and Stress
- Going Back to School
- Voluntary Resignation Letter
- Immediate Resignation Letter
- Two Weeks Notice
- Short Notice Resignation Letter
- 24 Hours Notice
- Part-Time Job
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