Job Application Email Templates for All Jobs (8+ to Use!)

In some cases, job applications wants you to send an email rather than using an HR Portal like Greenhouse or Breezy. But, what exactly should go into that email if you're sending one? I'd say the best way to learn what should go into the email is to look at samples of what other people have sent.

Through the examples I've created below—I hope you can determine what style of email works best for you. Remember, it's important to follow-up even if you haven't heard back from the interviewer. In most cases, you're going to want to set a reminder for yourself anywhere from 2 to 5 business days after you hit send.

15 Emails to Use When Sending a Job Application

Never copy and paste templates like the following. Remember, customize the email to the hiring manager's name (if you have it) and the company.

General Application

Dear [Recruiter's Name],

I hope this email finds you well. I am excited to apply for the [Job Title] position at [Company Name]. Please find my attached resume for your consideration.

With a strong background in [Relevant Skill/Experience], I believe I am a great fit for this role. My experience with [Specific Project/Task] has prepared me to contribute effectively to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in more detail.

Sincerely,
[Your Name]

Entry-Level Position

Dear [Recruiter's Name],

I am writing to express my interest in the [Job Title] position at [Company Name]. Attached, you will find my resume detailing my academic achievements and relevant coursework.

Although I am just starting my career, I am enthusiastic about joining [Company Name] and believe my strong work ethic and passion for [Relevant Skill/Industry] make me a promising candidate for this role.

Thank you for considering my application. I am excited about the opportunity to contribute to your team.

Best regards,
[Your Name]

Experienced Professional

Dear [Recruiter's Name],

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website]. Attached is my resume, which showcases my extensive experience in [Relevant Industry/Skill].

Throughout my career, I have consistently delivered results in [Key Achievement/Project]. I am confident that my expertise and track record align well with the requirements of this role.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]'s success.

Warm regards,
[Your Name]

IT/Technical Position

Dear [Recruiter's Name],

I am excited to apply for the [Job Title] position at [Company Name] and have attached my resume for your review. With a strong background in [Relevant IT/Technical Skills], I am confident in my ability to excel in this role.

My experience with [Specific Technology/Project] has equipped me with the skills needed to tackle the challenges at [Company Name]. I am eager to contribute my expertise to your team.

Thank you for considering my application. I look forward to the possibility of working together.

Best regards,
[Your Name]

Sales/Marketing Position

Dear [Recruiter's Name],

I am writing to express my interest in the [Job Title] position at [Company Name]. Please find my resume attached, outlining my successful track record in [Sales/Marketing Achievements].

My ability to [Key Skill/Strength] has consistently driven revenue growth, and I am excited about the opportunity to leverage my skills to benefit [Company Name].

Thank you for considering my application. I am enthusiastic about the chance to contribute to your team's success.

Sincerely,
[Your Name]

Customer Service Position

Dear [Recruiter's Name],

I am writing to apply for the [Job Title] position at [Company Name]. Please find my attached resume, which highlights my exceptional customer service skills and [Relevant Experience].

I am confident that my dedication to ensuring customer satisfaction aligns perfectly with [Company Name]'s values and goals. I look forward to the opportunity to contribute to your team.

Thank you for considering my application. I am excited about the potential to make a positive impact at [Company Name].

Best regards,
[Your Name]

Project Management Position

Dear [Recruiter's Name],

I am thrilled to apply for the [Job Title] position at [Company Name]. Attached, you will find my resume, which highlights my experience in successfully managing complex projects, including [Key Project].

My strong organizational skills and ability to [Relevant Project Management Skill] make me a valuable candidate for this role. I am eager to contribute my expertise to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can help drive [Company Name]'s projects to success.

Sincerely,
[Your Name]

Financial Analyst Position

Dear [Recruiter's Name],

I am writing to express my interest in the [Job Title] position at [Company Name]. Attached, you will find my resume, which showcases my analytical skills and experience in [Relevant Finance/Analysis Work].

My ability to [Key Financial Skill] has contributed to improving financial performance at my previous roles. I believe I can bring similar success to [Company Name].

Thank you for considering my application. I am excited about the prospect of joining your finance team.

Best regards,
[Your Name]

Teaching Position

Dear [Recruiter's Name],

I am excited to apply for the [Job Title] position at [School Name]. Please find my resume attached, which outlines my teaching experience, classroom achievements, and commitment to [Teaching Philosophy].

I am confident that my passion for education and my ability to [Teaching Strength] will make a positive impact at [School Name]. I am eager to contribute to your academic community.

Thank you for considering my application. I look forward to the opportunity to discuss how I can help [School Name] achieve its educational goals.

Best regards,
[Your Name]

What Makes Recruiters Open Emails

Here's what makes recruiters open your email:

Personalized Subject Lines:

According to a study by Adestra, personalized email subject lines have a 26% higher open rate than generic ones. Recruiters are more likely to open emails that address them by name or include a specific job title.

Relevant Job Titles:

A survey by CareerBuilder found that 64% of recruiters are more likely to open an email if the job title is relevant to their current hiring needs. It's essential to ensure that the subject line reflects the specific job you're applying for.

Short and Clear Subject Lines:

Data from MailChimp indicates that shorter subject lines tend to perform better. Subject lines that are concise and directly convey the purpose of the email are more likely to be opened. Recruiters often receive many emails, so clarity is crucial.

Engaging Previews:

Many email clients offer a preview of the email's content in addition to the subject line. According to Litmus, the email preview can significantly impact open rates. Ensuring the preview text is compelling and relevant can encourage recruiters to open the email.

Reputation of the Sender:

Recruiters are more likely to open emails from sources they recognize or trust. If your email comes from a well-known email domain (e.g., Gmail, Yahoo, or a company domain) and has a professional sender name, it can increase your email's credibility and open rate.