Real Estate Assistant Job Description (2022)

An administrative assistant, a real estate assistant works together, either for one or more real estate agents or brokers. As an administrative position, these assistants do not require a real estate license but they do work closely with real estate agents, providing support by scheduling appointments, answering telephone calls, assisting with paperwork, helping property marketing efforts such as assisting during an open house, and other administrative tasks. This makes it important to ensure that any job description for real estate assistant jobs focuses on those specific administrative duties and the requisite skills that will aid.

Real Estate Assistant Job Description Template & Sample

The following is a sample job description for a typical real estate assistant role. You will need to alter it accordingly for your own specific needs.

Real Estate Assistant Job Brief

We are looking for an organized Real Estate Assistant to support our team of real estate agent professionals. Real Estate Assistants will be responsible for managing telephone duties, ordering office supplies, preparing and distributing materials for marketing, filing documentation properly, and preparing reports.

Successful job seekers will be socially confident, highly organized, and able to keep an office running well, supporting the rest of the real estate office sales team with the help and resources to perform at peak efficiency.

Real Estate Assistant Duties and Responsibilities

Sample job duties and responsibilities include:

• Greeting every client in person and over the telephone, including following up with clients on the phone.
• Scheduling meetings, making travel arrangements, and preparing correspondence.
• Preparing real estate documents and forms.
• Assisting at open houses, coordinating property showings, and obtaining feedback from clients.
• Ordering supplies when necessary, as well as preparing and distributing marketing materials in person and over social media.
• Maintaining paper and electronic filing systems.
• Posting property listings and preparing listing materials amd resources.
• Preparing reports and managing a client database.
• Assisting with processes related to closing.
• Other duties as necessary.

Real Estate Assistant Assistant Requirements

Qualified candidates should have the following:

• Minimum of a high school diploma or GED.
• Undergraduate degree preferred.
• Previous real estate industry experience is helpful.
• Good verbal and written communication skills.
• Proficient in Microsoft Office.
• Capable of working independently and as part of a team.
• Strong organizational and numeracy skills.
• Problem-solving and critical thinking skills.
• Strong attention to detail.

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